LLC Guidelines (Fall 2005)

INSTRUCTIONS TO AUTHORS

Contributors are asked to make every effort to comply with these guidelines, in order to help ensure speedy publication. Please pay particular attention to the instructions on double-spacing of text, and on the presentation of artwork.

General

Submission of a manuscript will be held to imply that it contains unpublished original material and that it is not being considered for publication elsewhere. Contributions should not normally exceed 6,000 words in length.

Proofs

Proofs will be sent to authors for correction and should be returned to the Editor within three days of receipt.

Offprints

Thirty offprints of each paper will be supplied free of charge. Authors will have the option to buy further offprints at reasonable prices.

Copyright

It is a condition of publication in the Journal that authors assign copyright to Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In assigning copyright, authors may use their own material in other publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance.

Typescript Format

Paper size: The text should be on A4 paper (210 x 297 mm) or the nearest equivalent with ample margins. Only one side of the paper should be used. Two copies (top copy 1) of each manuscript must be submitted. The first page must give: title of the paper; names(s) of author(s) and address(es) where the work was done; name and address of the author designated to receive proofs and correspondence. Spacing in all copy, including notes and references, must be double-spaced.

Submission

Completed papers should be submitted both in print (2 copies) and in electronic format (Word or Wordperfect) no later than 30 March 2003 to Edward Vanhoutte, CTB (KANTL), Koningstraat 18, b-9000 Gent, Belgium. <evanhoutte@kantl.be>.

Abstracts

An informative abstract of 220 words or less that concisely outlines the substance of the paper and states its principal conclusion should accompany the manuscript on a separate sheet.

Typescript Text

Paragraphs: There should be no line spaces between paragraphs. The first paragraph of the article, and of new sections should not be indented; subsequent paragraphs should be indented.

Headings and subheadings: Main headings should be in bold and subheadings in italic. Capitalise main words (e.g. Texts Used in ThisStudy? ). No full point should be used at the end of the line.

Sections: Where numbered sections are used, numbers of sections should be followed by a full point and ONE space (e.g. 2. ), but subsectionnumbers should not have a full point (e.g. 2.1).

Spelling: Use the system which you are most accustomed to using, but be consistent. British authors, please use Oxford (-ize) spellings. When in doubt, refer to the Concise Oxford Dictionary, or the Oxford Dictionary for Writer and Editors.

Italics and bold: Use italic and bold founts; otherwise represent italics by using an underline, and bold by underlining with a wavy line.

Quotations: Quotations should be in small type, set full left with a minimum of 5 lines of type. Quotation marks should not be used, except for short quotations within the text in which case single quotation marks should be used. Double quotation marks should be used for quotes within quotes.

Punctuation: Endnote cues should always follow punctuation, e.g . . . certain secrets of fabrication. Initials should be followed by a full point and a space, e.g. E. M. Forster, W. H. Smith. There is no full point after Dr, Mrs, Ms, or Mr.

Computer programs: A brief outline should be given of what the syntactic rules are for lines of code that are to be typeset and embedded within the text. Alternatively, program code could appear as figures. Authors should then send camera-ready copy of the figures with their text.

Names of computer programs: These should appear in capitals or another consistent style.

Words under discussion :These should be in italic.

Electronic mail addresses: Addresses should appear in lowercase only.

Miscellaneous points of style: & should be written out as 'and', and use a % sign for 5%, 25%, etc. No apostrophe in 1920s, 1950s, etc. Decimal point should be on the line: 5.2, 3.9, etc. et al. should be in italic. e.g. and i.e. are never capitalized even at the beginning of a sentence. There should be no comma after e.g. or i.e. Numbers below 100 and vaguely expressed numbers should be spelt out. Precise numbers, units of measurement, and numbers above 100 should be in figures. NB the use of the 'Oxford comma' in the previous sentence (comma before 'and' in lists). Please do likewise. Cross-references in the text should be as follows:

see Section 2.5 see Appendix I see Fig. 1.

If mentioned at the beginning of a sentence, spell Figure in full. Illustrations, Figures, Tables, and Graphs Artwork: All artwork for figures, tables and graphs must be submitted in clean, camera-ready form. They must be suitable for reproduction on text paper. Laser- printed figures are acceptable. If in doubt, contact the editor. Each table/figure/graph should be presented on a separate piece of paper, or as a bromide, even if it is already incorporated in the typescript. Diagrams must be drawn in black ink on a white background with numbers and descriptive matter. Black-and-white photographs should be glossy prints of good quality, each bearing a bar representing a stated length to denote magnification, and labelled on the back. Where a table/figure/graph is not presented within the text, please flag the position where it should go in the margin (e.g. Table 1 near here).

Captions: 'Table' should be spelt out in full but 'Figure' should be contracted to Fig. (with full point); both should have an initial capital. The number of the table/figure should not be followed by a full point. The caption itself should have the first word capitalized, and should not be followed by a full point, unless it consists of more than a single sentence, e.g. Table 1 Proper nouns and syntactic organization Fig. 3 Varieties of biblical citations. Please supply table and figure captions as a separate list: do not type on the table/figure itself. To ensure correct matching up of tables/figures to captions, put table/figure number on the back of the artwork, and author's name. The Order of Items After the Main Text Should be:

Notes References Appendices Notes

All notes should be gathered together at the end of the article, double spaced, on a separate sheet or sheets. They should not consist simply of a bibliographic reference. Notes should be numbered consecutively throughout the text, with numbers inserted above the line, e.g.1. They should be listed in numerical order at the end of the main text:

1. Smith, T . . . 2. These results . . .

References and Bibliography: Please use the version of the Harvard system described below. References should be cited in the text using the author's name and year of publication, e.g. (Bloggs, 1990; Bloggs et al., 1991).

The list of references should be headed References and placed at the end of the article on a separate sheet or sheets. It should be double-spaced. The list should be in alphabetical order. Where an author has more than one publication, they should be arranged in chronological order, and if there is more than one publication within a year, they should be alphabetically ordered by title and labelled a, b, etc. (e.g. 1989A, 1989b). Single-author works precede co-authored works. Please follow the examples given below for bibliographic layout.

Biber, D. (1988). Variation Across Speech and Writing. Cambridge University Press, Cambridge. (1989).

Calzolari, N. (1989). A Typology of English Texts, Linguistics, 27: 3-43.

Computer-Aided Lexicography: Dictionaries and Word Databases. In I. S. Batori, W. Lenders, and W. Putschke (eds), Computational Linguistics, Berlin, pp. 510-19.

Ellis, D. (1987). The Derivation of a Behavioural Model for Information Retrieval Design. Ph.D. thesis, University of Sheffield.

Halliday, M. A. K. (1985). An Introduction to Functional Grammar. Edward Arnold, London.

Oostdijk, N. (1988). A Corpus Linguistic Approach to Linguistic Variation, Literary and Linguistic Computing, 3: 12-25.

Richardson, S. D. and Braden-Harder, L. (1988). The Experience of Developing a Large-Scale Natural Language Text Processing System: CRITIQUE, Proceedings of the Second Conference on Applied Natural Language Processing, Austin, Texas, February 1988.

Wallraff, B. (1988). The Literate Computer, The Atlantic Monthly, 261.1: 64-71.

[original LLC text was signed] Edward Van Houtte

-- JuliaFlanders - 14 Sep 2005