Draft ACH Exec Meeting 2007

Intros and Initial Business

• present: Gary, Matt, Neil, John, Julia, Claire, Ray, John U, David, Chuck, Susan, Natasha, Steve, Alan, John L, Willard, Dot
• [✔] MOTION approval of 2007 agenda (Matt; Gary; approved)
• [✔] MOTION approval of 2006 minutes (Matt; Ray; approved)
• welcome to new members: Gary, Natasha, Dot, John

business arising from 2006

• membership/journal
  • posting conferences proceedings on website (will come back on ACH website item)
  • DH Summer Institute
    • 6 recipients of scholarhsip expressing gratitude: Michael Tissenbaum, Peter Ryan, Bert Van Raemdock, Yuliya Halushka, Nicholas Wyant, and Jessica Walker
    • pro-rating rewards according to distance and effort in application
      • "Limited travel funding for graduate students is available via bursaries sponsored by the Association for Computers and the Humanities. You may apply for the this bursary at the same time as for Institute scholarships, by indicating on the scholarship application form that you are a graduate student member of the ACH and would like to be considered for the ACH bursary. The bursaries are awarded based on merit, and the value of theaward reflects actual travel costs."
    • students get matching funds
    • [✔] MOTION to renew funding (Matt; Gary; approved)

reports (available from agenda http://digitalhumanities.org/view/AchExec/07ExecAgenda))

• finances
  • balance of $43k
  • [✔] ACTION (Chuck) report forthcoming
• membership
  • [✔] discussion of enforcing membership for participation at DH
    • [✔] MOTION: ADHO provides $5k subvention to local organizers for 2 years (John, Matt, approved)
    • [✔] ACTION (Melissa) follow-up on email notification of subscriber number from OUP
  • discussion better representation of students members
    • two perspectives: more services for student members or more services for potential future members
    • remind students that it's cheaper for conference to become member
  • continuing problems with OUP – more discussion with Trish
• employment
  • Matt volunteering as new chair of Employment committee
• nominating
• website
  • TextDrive has been reasonable for ADHO, ACH, SDH/SEMI
    • does not allow some services, so reverse proxying, which is against non-institutionalization
    • other solutions, including slicehost http://www.slicehost.com/
  • possible subcommittee for server location and architecture: John, John, Stéfan, ADHO rep.
  • more discussion later during website item
• MLA
• publications (skipped)
• LLC (skipped)
• Humanist
  • subscriptions up
  • ADHO has approved a technical rewrite of Humanist
  • account will need to move Princeton
  • survey of members about Humanist interface
  • suggestion of 21st birthday of Humanist
• DHQ
  • thanks to John, Michelle, Amit for building system
  • discussions for cooperation between journal
  • ACH exec should encourage good papers submitted to DHQ
  • in the process of getting ISSN and getting indexing
  • provide link to LLC and Humanist page from DHQ

ADHO

• [✔] committees
  • [✔] MOTION: small ₤500/year pre-approved budget for committees (Neil, Matt; approved)
• [✔] multilinguality
  • [✔] MOTION: €1500/year budget for multilingual work: study CFP, communities (John; Claire; approved)
• SDH/SEMI membership
  • discussions for almost 4 years
  • relatively small impact financially of joining
  • possible expansion of steering committee
  • [✔] MOTION subvention of $6k CAN (Chuck; Gary; approved)
  • SDH/SEMI membership through LLC
  • [✔] MOTION: ratify ADHO acceptance (Gary; Matt; approved)
  • SDH/SEMI Congress accessible, especially on European years of DH

positions and committees

• ADHO positions of Chuck and John renewed (David, Stéfan; approved)
• secretary: Dot (approved)
• Busa: Julia, John
• program: Willard, Alan, Brett Barney (if 4 members), Claire (Chair), Stéfan (alternate)
  • discussion of inclusion of SDH/SEMI
• multilingualism: Natasha
• nominating: Claire, Susan, Neil, John L
• [✔] MOTION: approve all positions (Chuck; Gary; approved)
• awards
  • coherence of Zampolli (achievement) and Busa (lifetime): additional discussion with ADHO

conference

• 2007
  • local – John
    • 175 pre-registered
    • 51 non-members
    • majority payed by credit card
    • NCSA donated space
  • programme – Ray
    • some consideration of systems: conftool (compatible practices, multilinguality)
      • controlled vocabulary for submissions – helped with reviewing and scheduling
      • 19 sessions, 86 papers, 32 poster/demos; 2/3 acceptance
      • 88 reviewers thanked in abstracts
      • Elisabeth Burr preparing multilingualism report
      • conversion of some papers to posters and short papers
      • conference process includes guidelines for citations
      • suggestion of quota of posters for graduate students
      • suggestion of mentoring for proposals of graduate students
      • [✔] David is rep to ADHO for conferences
        • [✔] ACTION (all) forward ideas to Susan or David
      • synching of papers and short papers
• 2008 – Lisa-Lena: website http://www.ekl.oulu.fi/dh2008/
  • fellow conference of USE
  • June 25-29
  • ACH meeting Tuesday June 24th
• 2009 – Maryland (slides http://digitalhumanities.org/twiki/pub/Adho/Adho_sc_2007_agenda/DH2009.ppt)
  • June 20-25
  • organizers: Susan, Matt, Neil
• revision of protocol so that local organizers are on committee following year

website

• [✔] ACTION (Elli) see description http://digitalhumanities.org/AchExec/05AchWebUpdate
• [✔] ACTION (Melissa) send conference abstracts to Stéfan
• [✔] ACTION (Gary) get identifiers for abstracts
• [✔] ACTION (John, Stéfan, Gary, Matt, Alan) follow-up on ADHO discussions of archiving conference abstracts and Humanist

-- Main.StefanSinclair - 03 Jun 2007